Overview
Position Title: Business Support Executive
Company: Imperial Brands PLC
Location: Liverpool
Job Description:
Ensure weekly/bi weekly site/function/x-function meetings (i.e. Huddle) are planned and run to required outcomes.
Responsibilities:
- Diary management and arranging appointments, booking meetings (including rooms and conferences)
- Ensuring catering is arranged for external visitors where/when required
- Working with finance for PO and invoice processing when required
- POC / Liaising with other PA/EA’s around the group as required to collaborate with purpose
- Provide accurate information in-person and via phone/email
- Responsible for arranging travel and accommodation via the group travel provider (BCD)
- Reporting / spreadsheets & presentation support where required
Requirements:
- To ensure effective organisation and coordination of office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety.
- They are responsible for developing site communication protocols, streamlining administrative procedures, diary and meeting support, Executive Leader support and much more.
- The successful person is a professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.
- Well organized, flexible, forward-thinking, pro-active and enjoys the administrative challenges of supporting a site of diverse people. Additionally, the role holder may be required to cover our reception on an ad hoc basis for emergencies and holiday cover.
