Overview

Position Title: Capital Improvement Program Specialist

Company: City Of Seattle’s

Location: Seattle, Washington, US

Job Description:

The Capital Development Division (CD) of the Department of Finance and Administrative Services (FAS) has an incredible opportunity for a confident professional with an aptitude for process improvement, cost accounting and project/program coordination.

Responsibilities:

  • Reports up to the Deputy Division Director of Administration. Assists in maintaining a dynamic and robust Capital Improvement Plan, in support of the Project Delivery side of the Capital Development Division.
  • Process procurements and requisitions using AdobeSign and CD’s Capital Projects Information System (CPIMS).
  • Develop documents in support of divisional presentations, reporting and/or other related outreach.
  • Map out routing and authorization processes and systems and develop recommendations for process improvements and efficiencies, while understanding and honoring existing State, City and Departmental approval rules.
  • Monitor and create reports for the CIP budget, expenditures, and encumbrances for capital projects, programs, and funds distribution.
  • Prepare supporting documentation for CIP performance monitoring, fund structure, and cost reporting to align with the divisions’ internal and external performance metrics.
  • Collaborate with Accounting and Budget Services (ABS) regarding continuous learning initiatives and reporting methodologies in the coding and transactional methodology of PS 9.2.
  • Provides guidance, process and systems training to senior project management staff.
  • Perform tasks related to records management and administration, including back-up for project business services and administration management.
  • Support and perform back-up responsibilities for other administrative staff within the division, including calendar management, meeting coordination and similar duties for the Division Director.
  • Support department goals in promoting diversity and social justice in keeping with the City’s – Race and Social Justice Initiative.

Requirements:

  • Working-level knowledge of enterprise financial systems, project management and accounting software, and other information systems.
  • Process improvement experience.
  • Proven ability to be a self-starter who can work independently yet be a strong team player with excellent attention to detail.
  • Exceptional communication skills, both written and verbal.
  • Exceptional ability to build and maintain amiable and effective work relationships with a diverse array of business partners.
  • 2 years’ experience in systems, contract administration, finance, or operational procedures, and
  • A Bachelor’s degree in business or public administration, finance, computer science or a related field.