Overview

Position Title:Administrative Assistant

Company:City Of Escambia

Location:Escambia, Fl, US

Job Description:

Home to more than 300,000 residents in northwest Florida, Escambia County is the westernmost and one of the oldest counties in the state. The mission of Escambia County government is to provide efficient, responsive services that enhance our quality of life, meet common needs and promote a safe and healthy community. With nearly 1,800 employees, we pride ourselves on being the perfect climate for everything – building a business, raising a family and enjoying recreational pursuits.

Responsibilities:

  • May serve as a lead to lower level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities
  • Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility
  • Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures
  • Responds to telephone, e-mail, written, and in-person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts
  • Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual

Requirements:

  • High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.
  • NCIC certification is required for individuals assigned to the Road Prison
  • project management principles
  • research and reporting methods
  • public relations principles
  • specialized terminology, procedures, policies, and practices in assigned area of responsibility
  • applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
  • basic mathematical principles