Overview

Position Title: Administrative Specialist (Temporary)

Company: City Of Bainbridge Wa

Location: Bainbridge Island, WA

Job Description:

The Engineering Division of Public Works seeks temporary administrative assistance for approximately 2 months. The selected candidate will provide direct support to both staff and members of the public, utilizing strong verbal and written communication skills. Familiarity with Microsoft Office, particularly Excel, is expected. This individual will need to be detail-oriented and able to multi-task.

Responsibilities:

  • Provides general internal and external customer service, including answering department telephone and email, taking messages and resolving or referring issues to appropriate staff person.
  • Coordinates and processes mass mailings, including composing documents, producing address lists and completing mailings.
  • Maintains and utilizes databases and computer programs.
  • Maintains and utilizes official records, permits and reports, in both original and electronic formats; maintains filing systems by adding, deleting, purging and destroying records in accordance with established procedures.
  • Creates, summarizes, reviews, edits or distributes a variety of documents such as correspondence, reports, records, legal documents or forms.
  • Performs research and prepares related reports.
  • Provides administrative support to co-workers t to include matters such as scheduling, travel planning, drafting and formatting communications, as well as responsibility for day-to-day office routines such as processing mail and ordering supplies.
  • Processes invoices for payment.
  • Assists staff with projects, including budget and contract administrative tasks; assists with project and performance audits.
  • Maintains timely and regular attendance.
  • Other duties as assigned.

Requirements:

  • Graduation from high school or General Equivalency Diploma
  • supplemented by continuing education and two years of office clerical support experience is preferred
  • any combination of experience, education and training that would provide the level of knowledge and ability required.