Overview

Position Title:Buyer I

Company:City Of Anaheim

Location:City of Anaheim, CA

Job Description:’

The City of Anaheim Finance Department seeks a Buyer I to support the operations of the Purchasing Division.  The Buyer performs a variety of professional level duties involved in the cost effective procurement of quality services, equipment, and supplies as required and requisitioned by City departments using the City Financial software system and the PlanetBids website, assist internal customers with questions regarding purchasing policies,  and prepare and issue purchase orders, master agreements, and contracts.

Responsibilities:

  •  Purchase supplies, services, and equipment using an electronic automated purchase requisition system; instruct departments in the proper use of the system; review and process requisitions; review, develop, revise, recommend changes to, and prepare requests for quotations; prepare and issue purchase orders, master agreements, and contracts.
  • Review, develop, revise, recommend changes to, and prepare specifications for the bid process; solicit bids; conduct pre-bid meetings and on-site job walks with bidders; draft and issue addendum to bids; review bids for compliance; evaluate and recommend award of bid; assist in the development of contracts issued as a result of sealed bids; compile, revise, and prepare staff reports for council action to award bids to vendors.
  • Maintain contact and negotiate prices, terms, and delivery with vendors; keep informed of new products; develop new sources of supply; meet and confer with vendors to resolve issues; evaluate vendor performance.
  • Coordinate activities with other City departments, outside agencies, and vendors; consult with departmental representatives relative to purchasing needs, procedures, and complaints; ensure purchasing practices are in compliance with legal, professional, and City Charter requirements; instruct employees on the proper use of automated purchase requisition system; develop, arrange, and conduct training for employees on purchasing policies, procedures, and technical aspects.
  • Resolve accounting and receiving discrepancies; process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credits where appropriate.
  • Remain current on new products, technological changes, and supply and price fluctuations; review new products, services, and supplies.
  • Prepare and maintain analytical and narrative reports relative to assigned area of responsibility.
  • Perform related duties as required.

Requirements:

  •  One year of responsible professional buying and purchasing experience supplemented by a Bachelor’s degree from an accredited college or university with major course work in purchasing, materials management, accounting, business administration, public administration, or a related field.
  • An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
  • Basic operations, services, and activities of a purchasing program; commodity markets, marketing practices and commodity pricing methods; modern and complex principles, procedures, methods and legal requirements of purchasing; methods and practices used in competitive bidding; current market conditions, trends and sources of supply; accounting and receiving principles; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state and local laws, codes and regulations.